Functional analysis

Mission report

“Functional Analysis of International University for humanity sciences and development”

March 2018

Submitted by:

 Senior Non Key Experts,

Mr. Karl-Ludwig Radlinger

1. Objectives and dates of the mission: Functional Analysis of the International University for the
Humanities and Development (IUHD)

In March 2018, I have been appointed through European Profiles/ European Union to establish a functional analysis about the “International University for the Humanities and Development”.

The Terms of Reference were as following:

The mission was implemented from 5 March to 13 March 2018, including the active participation on a strategic seminar of the project from 9 March to 11 March 2018.

I was supported by Mrs. Aysenem Agabayeva with whom a trustful and close relationship was possible.

Before the start of the trip I was assured that I could visit the university and that I could have the possibility to meet and discuss with the top management as well as the university staff all necessary questions, which are related to the evaluation of the same.

Unfortunately, the permission of this has not been given.

I was forced to have meetings with some employees of the university outside of the school area.

I wish to thank very much for the help, which were coming from these employees. It goes without saying that I will treat the names of all people involved as strict confidential.

It is also confirmed that their answers has to be regarded as not objective one but have a subjective character.

2. Main Findings and Achievements

Overview of the university:

Facts and figures:

  • Foundation: 16.5.2014
  • Bachelor and Master degree
  • Language of instruction: English
  • Implementation of ECTS (European Credit Transfer and Accumulation System)
  • Number of Students: 587 male, 741 female, total 1328 students, from a closing university 173 students in international law, international relations department, 50% male, 50% female.
  • Annual increase of the number of the students about 300 person.
  • Average age of students 20-25 years, maximum age 35 years
  • Number of students each class: Average 22 students, minimal 16 students, maximal 24 students. For language courses (English, Japanese, Italian, Chinese) max. 12, minimum 8 person/class Japan (1), Italy (1) , US (1) , England (1)are sending teachers. The money for Italy and US is coming from outside.
  • For intern. faculty staff there is the possibility to pay 3 times local salary
  • 6 faculties
  1. Social science
  2. law and int. relations
  3. economy and management
  4. Information technologies
  5. Professional development
  6. Language learning department
  • 13 departments
  1. Social Sciences
  2. Natural sciences
  3. Languages
  4. Philosophy and sociology
  5. law
  6. relations
  7. Journalism
  8. economy
  9. Finance
  10. Management, Computer technologies and networks

11.Modern computer technologies

  1. Physical education
  2. Software IT

For the evaluation I have had different talks with different people of the university.

The geographical location of the university is in the center of Ashgabat. The students are coming from 5 different regions of the country and from the capital and can reach it by car, bus or taxi.

There is also the possibility to live in the university area in special hostels. There are three of them available, two for girls 496 places and one for boys 304 places.

Responsible authority for all is the ministry of education.

Structure of personal

Teachers: 90 person, 8% are master or PHD

  • Fulltime: 91 person
  • Part time: no information about it
  • Freelancer 10
  • Average age: end 20- beginning of 30 years

A part of part time teachers and freelancers are working also for other universities or schools preferable in subjects like chemistry, mathematic, physic, and political science…

It is awaited that the teachers have IT knowledge and show flexibility.

It is in the interest of the university not to lose any good teachers. In case that the utilization is to less, they get the chance to work in addition in the administration, documentation, accounting, human recourses, library.

Tasks of the teachers:

  • Teaching
  • Research
  • Student affairs
  • Capacity building
  • Curriculum design
  • Student recruitment
  • Admission
  • Examinations

Administration staff: 32 people

Household and maintenance 80 people

Material and financial resources for 2000 people/student

  • School area and school building for about 2000 students
  • Specific rooms, Apple room 25 computers
  • Lecture halls – 11 (80 ppl capacity)

Study rooms- 60 (average capacity 20 ppl).

Computer rooms- 7 (15 ppl capacity)

Lingaphon rooms – 6  (15 ppl capacity)

Teacher’s Room– 6 (average capacity 16 ppl)

  • Sanitary rooms 20
  • Rooms for administration 40
  • Sport facilities 240 seats (Volley-, basketball, tennis, football, fitness….)
  • Assembly hall 500 seats, smaller assembly hall 25 seats
  • Library 154 computers, 3 rooms, 200 students
  • Canteen 300 seats
  • VIP rooms 3
  • Voice studio/broad casts studio 1

Offered faculties with number of students: (number of students not been given)

  • Social science
  • Law and intern. Relations
  • Economy and management
  • Information technologies
  • Professional development
  • Language learning department…

Additional service offers for students

  • Consultancy of scope of school-
  • Psychological consulting
  • Special assistance measures
  • Additional, supporting lessons
  • Psycho-social care
  • Participation of integration

All under this item: In all cases mentioned above university offers the same.

Examples:

Consulting: Preparing reports for different ministries and parliament; recruitment and admissions for inter. scholarship under Min. of Education. Library support resource center, monitoring for each teacher twice/month in rotation ; class hours (news, events, exams, problems…)

Additional service offers for teachers:

    • Detailed plan for all teachers to contact, speak and discuss about target agreement with the management of the university
    • Individual feedbacks with the management
    • Detailed plan for affective training
    • Nucleus, balance point about school program
    • Individual education plan
    • Coaching, teachers consulting
    • Regular meetings with school management
    • Conflict management, face to face, including third parties, mediation
    • Trade union through election: each teacher has the possibility for consulting
    • Public appreciation for special achievement (graduation, final examination)
    • Acclamation formal and informal
    • Target setting during meetings
    • Action plan with clear targets and priorities
    • Commen development of targets with the management and collegues
    • Assignment of lesson units
    • Documentation of decisions
    • Control of decisions

The organization is clear and logical. We can speak about a multi- line staff structure. Whether there are secretarial assistance departments available, cannot been recognized but it can be granted as available.
One can see all responsibilities. It is clear regulated who is for what responsible. In case of problems or in case of demand you can easy follow the chart and can find out who is your contact person.
The university is quite new- 4 years old. As it has been told the rector is available for all his departments and for everyone. It shows a high grade of identification although in strict acceptance of the organization chart, contact should only be possible to his assisting departments.

3. Conclusions and Recommendations

  • Until 2018, the university offered only a bachelor education. In 2018 as a pilot project it is foreseen that the university offers also the master in education science. They will do it preferable for the start of it, with teachers who are already working there and who are already bachelors. From 2019 onwards the master program will be open for the public, step by step adding two new program per year.
  • It is an absolute must, being international accredited. In case assistance is desired, it has to be advised.
  • For international accreditation and higher education institution rating purposes it is highly recommended to promote university research at the international peer-review journals with high citation indexes
  • Due to the Bologna recommendations to reinforce quality management system and quality assurance of the higher education institution it is highly recommended for the university to have autonomy. Definition of autonomy means in this case ability of university to exercise independent control over its day to day operations and curriculum. It implies that the sponsoring state does not have control over academic matters of the school. Autonomy, when exercised with the sense of responsibility and accountability will inevitably lead to excellence in academics, governance and financial management of the institutions. Administrative autonomy, in its turn, is the freedom to manage the affairs in such a way, that it stimulates and encourages initiative and development of individuals working in the institutions and thereby of the institution itself.
  • Train the trainer programs in view of the Bologna process. Theme can be pedagogic, methodic, didactic, project management…. Teachers have to speak English fluently. Training can be offered in Turkmenistan as well as in Germany. Preference is given to a training in Germany, since it would increase the international knowledge and would give the chance to see the method of practice in Europe. Duration has to be discussed, if the counterpart knows, what is of high interest of them.
  • Regular internal and external evaluations.
  • Regular internal and external audits.
  • Official homepage not available but dramatically needed.
  • Permanent up date of the equipment.
  • Intensive contact/cooperation with the economy/industry through the high and middle management of the university.
  • Increase of practical education like internships in/after every semester in national and international companies to get more experience about the real demand and real life within the economy.
  • Contracts, agreements with the economy ,industry, communities or public authorities offering vacant job positions, internship possibilities, events, promotions, regular internal or external meetings/circles, forums, chat forums, seminars, publications, day of the open house……
  • Payed and unpaid research programs.
  • Contracts/ agreements with other organizations, federations.
  • Increase of the cooperation between ministries, university and economy. It is a decisive task that all parties involved know the exact and real demand of the markets.
  • Expansion plans: A short study in the medical field showed me that there could be a high demand. A great part of the already available learn fields could be used. Only some additional subjects have to be included.
  • Cooperation with excellent international, European universities must be forced in many fields, e.g. cooperation, networking, publications, events, common social media presentations, distance learning, digital learning, virtual learning methods, examinations, international acknowledged certification and certificates, common research and development, curriculum development, students exchange programs, teacher exchange programs, train the trainer programs, competitions, discussion forum…….
    4. Agenda of the mission

Overview of meetings

Monday, 5 March 2018:

  • Briefing at the Project Office
  • Ministry of Education, Mr Touchmurad Janaev, Head of Higher Education Department
  • National Institute of Education of Turkmenistan, Mr Bairam Byashimov , Director
  • Aysenem Agabayeva, International Cooperation Focal Point, Faculty of International Economics and Management

Tuesday, 6 March 2018

  • German embassy, Ms. Margarit Uebber, Ambassador
  • EU Liaison office, Mr Lubomir Freport, Chargé d’Affaires
  • Aysenem Agabayeva, International Cooperation Focal Point, Faculty of International Economics and Management

Wednesday, 7 March 2018

  • Ulrich Faber, CEO hospitalia, an engineering company, present for 20 years in Turkmenistan 06.03.2018
  • Kay Warenstein, Representive, Airport consulting, present in Turkmenistan for 8 years
  • Aysenem Agabayeva, International Cooperation Focal Point, Faculty of International Economics and Management
  • Professor Maral Meredova, Master Program Focal Point, Exact and Natural Sciences
  • Nazar Mammedov, Head of International Relations Department
  • Wekil Wekilov, MBA, Vice Dean of International Relations and Law Faculty

Thursday, 8 March 2018

  • Reporting
  • Preparing of presentation on strategic development of educational institutes

Friday – Saturday, 9 – 11 March 2018

Project’s strategic seminar 2018-03-16

Briefing on findings of the functional analysis

Presentation on need labour-market orientation

Monday, 12 March 2018

Presenting recommendation and conclusion

Discussion of next steps

Reporting and analysing

First Visit of the IUHD

Meeting with faculty:

  • Aysenem Agabayeva, International Cooperation Focal Point, Faculty of International Economics and Management
  • Professor Maral Meredova, Master Program Focal Point, Exact and Natural Sciences
  • Nazar Mammedov, Head of International Relations Department
  • Wekil Wekilov, MBA, Vice Dean of International Relations and Law Faculty

Tuesday, 13 March 2018-03-16

  • Debriefing
  • Formulation of final conclusion and recommendations
  • Reporting

    This study has been made in March 2018.

    Due to the assistance of the head of project Dr. Stefan Siewert, his team and employees of the university, especially Mrs. Aysenem Agabayeva, the project could be realized.

    Personally I thank all people involved for their support.

    Karl-Ludwig Radlinger,

    Ashgabat, March 2018